When it comes to credit control, email reminders are an effective way to get your invoices paid faster. But it's important that you get the tone and content of your emails right in order to generate the best response.
Below are five email templates which will get you paid faster whilst keeping you on good terms with your customers. Copy and paste these into your email messages making sure you replace anything in square brackets with the relevant information.
If you're already a Satago member you can add these templates to your automated emails.
If you're not yet a Satago member, why not sign up?
Satago integrates with your accounting software and chases invoices so you don't have to. Send automated payment reminders, monthly statements and thank you emails to your customers from your own email address and start getting paid faster without the hassle.
Send this email three days before payment is due to remind your customers to pay promptly. This reminder will also give your customers a chance to let you know if there is any reason why payment might be delayed.
Once an invoice becomes overdue, it’s important that you continue to chase for payment. Keep the tone of your emails calm and professional. You should send payment reminders for overdue invoices once a week until the invoice is paid.
Once an invoice becomes overdue, you can legally charge your customers late fees. Late fees are an efficient way to get overdue invoices paid promptly. Use our free late payment fee calculator to see how much you should charge.
If you’re a Satago subscriber, the app will calculate late fees for you in line with statutory limits and add them to your invoice reminders if you wish.
If a customer does not pay their invoice beyond a reasonable period (60-90 days) you may have no choice but to escalate the issue. Read our full article on what to do when an invoice becomes overdue here.
Often, the threat of legal action is enough to encourage a customer to pay up. So, before you go down this route you should send an email informing them that you will be taking further action if they do not pay within seven days.
Once you have received payment from a customer, it’s courteous to send an email confirming receipt of payment and thanking them for doing business with you.
Keeping on top of payment reminders, monthly statements and thank you emails is hard work. So why not automate the process?
By using an automated credit control tool, like Satago, you’ll save time whilst following best-practice rules for chasing payments.
Companies who use Satago see instant results, with one client collecting £130K in aged debt within the first week of implementation!
Try Satago free today and see how much you can collect.